Why PaperTrl?
Why PaperTrl?
Better Version Control
How often have you wondered if you are working on the latest version of a document? In the world of paper, file shares and email can often be challenging as there is no built-in version control. Being able to go back in time to understand changes is also near impossible without manual versioning mechanisms. PaperTrl has built in version control which allows you to automatically version documents and ensure that full document history is available. As everyone is working on the same single document within the PaperTrl, problems associated with multiple copies of documents dissipate, as does the need to distribute copies via email.
Facilitated Collaboration
PaperTrl platforms have the ability to improve collaboration both internally and externally through the use of web based environments and workflows. In addition, understanding where a document is at in the authoring, review and approval process is significantly facilitated.
Improved Timeliness
PaperTrl provide you with tools to drive document management processes and push documents automatically through their lifecycles. These tools can also escalate bottlenecks and ensure timely generation and filing of documents and records. This translates into improved inspection and submission readiness.
Better Knowledge Management and Search
How many times have you tried to find documents and information unsuccessfully? How easy is it to search for content in file share based document management systems? Document content and metadata can represent a significant part of our intellectual property and is a gold mine of information. Being able to generate metrics and trends from this data is possible through business intelligence and advanced search tools available in an PaperTrl. Being able to easily find information and knowledge from indexed content allows us to improve decision making and reduce the amount of time lost looking for information.
Increased Document Security and Control
Regulated content can be extremely sensitive and having adequate security and control is imperative. Achieving this through paper or file share based document management systems is extremely challenging. Being able to clearly show custody and traceability of documents is a regulatory requirement, and PaperTrl can help us comply through the use of audit trails and traceable and granular security controls.
More Reliable Backups
With digital archiving as a backup, paper documents are protected from fire and flood and other disasters. With a DMS, documents are highly traceable and can be tracked within a range of criteria.
PaperTrl centralizes all documents and records and encourages the creation and management of these records in one location, this in turn significantly improves our ability to properly backup all content and ensure we can readily retrieve it.
Lower Document Management and Archiving Costs
Processing, storing and retrieving records can be significantly improved when moving to electronic environments. Automated record retention policies improve archiving processes. The need for physical storage space for paper records is also significantly reduced or eliminated altogether. Central filing and document tracking is can be automated, eliminating the need for physical document management.
No More Emails
PaperTrl remove the need to distribute content via email, removing the security and storage burden and improving control over regulated content.
